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Terms of service

Version 2. Last updated 28 September 2026.

The short version

  • 7 days free, no card. We never charge you automatically when the trial ends.
  • Want your first payment back within 30 days? You get all of it.
  • You send the outreach, so the law on it is yours. You pick who to email and what to say, from your own inbox. You need a lawful reason for every email, under the law where the person you're emailing is. We give examples in section 11, but checking is on you.
  • We build in safety: you approve before anything sends, there's a daily cap, and anyone who says stop is never emailed through us again.
  • Our data comes from public pages and other companies. It can be wrong, and so can a draft. Read every email before you approve it.
  • If your outreach gets us into trouble, you cover it (section 21).
  • The acceptable use policy and the data processing agreement are part of these terms.

1. Who we are

RecruitAffiliates.ai is run by James Barkway, trading as RecruitAffiliates.ai, a sole trader established in England and Wales. Office 4382, 182-184 High Street North, London, E6 2JA, United Kingdom. Email support@recruitaffiliates.ai.

"We", "us" and "RecruitAffiliates.ai" mean the operator. "You" means the business with an account, and everyone it lets use the account. A creator is anyone the service helps you find or contact: a YouTuber, blogger, podcaster, newsletter writer or website owner. Outreach means every email you send, and every reply you get, through the service.

2. What these terms cover

  1. Your use of RecruitAffiliates.ai, including the app at app.recruitaffiliates.ai and any API or MCP server we offer for it. Opening an account means you accept these terms. If you accept for a company, you confirm you're allowed to.
  2. Two other documents are part of these terms: the acceptable use policy, and the data processing agreement. The privacy policy explains the data we hold in our own right.
  3. Business use only. The service is for businesses recruiting affiliates. You confirm you're using it for your trade, business or profession, and not as a consumer.

3. One account, two products

The same operator runs RecruitAffiliates.ai and AffiliateRail, and one sign-in works for both.

  1. When you use RecruitAffiliates.ai, these terms apply. When you use AffiliateRail, AffiliateRail's terms apply.
  2. Each product has its own plan and its own subscription. Paying for, cancelling or getting a refund on one doesn't change the other.
  3. Before these terms were published at recruitaffiliates.ai, RecruitAffiliates.ai was covered by a section of AffiliateRail's terms. From the day they're published, these terms replace that section.

4. Your account

You need a working email address, and you verify it before any search runs. You're responsible for what happens under your account, so keep your sign-in to yourself.

You may invite teammates up to your plan's seat limit. What they do counts as yours. Tell us promptly if you think someone else has got in.

One free trial per organization and per brand website. We block disposable email addresses and may refuse a trial that looks like a repeat.

5. The free trial

Every account starts with a 7-day free trial. No card. It starts when you create the account and ends 7 days later. Using the product doesn't change that date. If you start to cancel the trial, we offer 7 more days once per account. If you pay during the trial, the trial ends that day and your first paid period starts.

The trial includes 20 verified email reveals, 5 searches and 1 connected inbox.

No automatic charge. We never take a card during the trial, and the trial never turns into a paid plan on its own. At the end, your account becomes read-only. Your results, saved affiliates and deals stay visible. New searches, email reveals and sending stop. To carry on, you choose a plan and pay at checkout.

A trial ending never deletes your data. You can ask us to delete it at any time (section 23).

6. Plans, prices and renewal

Prices are in US dollars and are on the pricing page. Launch is $99 a month, or $828 a year. Grow is $249 a month, or $2,088 a year. Enterprise is priced by agreement.

A paid plan renews at the end of each period, monthly or yearly, until you cancel. We email you before a yearly renewal.

Limits. Each plan has monthly limits on verified email reveals and searches. It also caps your seats and brands, and how many inboxes you connect. The service enforces every limit. There are no top-ups or overage charges. When you reach a limit, wait for the next month or move up a plan.

Credits. A search uses one credit only when it returns at least one new affiliate. A search that fails or finds nothing refunds its credit. An email reveal uses one credit only when a usable address comes back. Unused credits don't carry over to the next month.

Changing plan. An upgrade takes effect at once, with the difference charged pro rata. A downgrade takes effect at your next renewal. Nothing above the lower plan's limits is deleted: it becomes read-only.

Price changes. At least 30 days' notice by email before a new price applies to you.

Failed payments. Campaigns and searches pause at once. The account stays read-only while Stripe retries for 7 days, and comes back on its own when a payment goes through.

7. The 30-day refund

If you're not happy, email support@recruitaffiliates.ai within 30 days of your first payment and we refund all of it. No questions, no forms. It covers your first payment on a plan, monthly or yearly. After 30 days, cancelling stops the next payment and you keep access to the end of the period you paid for.

8. Tax

Prices exclude any VAT or sales tax that applies to you. Any tax due is added at checkout and shown before you pay.

We aren't registered for UK VAT and charge no UK VAT. If you're an EU business and your VAT number validates at checkout, the reverse charge applies. If it doesn't validate, EU law treats you as a consumer and VAT is charged at your country's rate. Outside the UK and EU, the sale is outside the scope of UK VAT.

9. The service, and what it can't promise

Software that finds creators and websites who could promote your product, finds contact email addresses where it can, helps you write and send outreach from your own inbox, and tracks each affiliate from first email to agreed terms.

  1. The data comes from other places, and it can be wrong. Email addresses, names, traffic estimates and the pages a creator publishes come from public websites and feeds, and from companies such as DataForSEO and Hunter. We don't promise any of it is right, current or complete. We don't promise an address reaches the person, still works, or belongs to a business rather than a person.
  2. Scores are our opinion. Fit scores, rankings and revenue ranges are our best reading of that data, not a fact about anyone.
  3. An address being found doesn't make it lawful to email. Whether you may email someone is a question of law and of their wishes, which only you can answer for your business (section 11).
  4. No promise of results. We don't promise any creator will reply, sign up or sell.
  5. Your deals are yours. The terms you agree with an affiliate are between you and them. We aren't a party to them. Tracking their sales and paying them happens outside RecruitAffiliates.ai.
  6. Other companies' services. Your mailbox provider, Unipile, Stripe and our data providers have their own terms. We aren't responsible for their availability or decisions.

YouTube discovery is paused while our YouTube compliance review is open. If it becomes available again, by using YouTube discovery you agree to be bound by the YouTube Terms of Service. Google's handling of data is covered by the Google Privacy Policy, and ours by section 11 of our privacy policy.

10. Your outreach is your responsibility

This is the most important section. Please read it.

  1. You're the sender. You choose which creators to contact, what each email says, when it goes, and which of your mailboxes sends it. It goes out in your name, from your own inbox. We carry out your instructions.
  2. You're the controller of your outreach. In data protection law, the controller is whoever decides why and how personal data is used. For your outreach that's you, and we're your processor under the data processing agreement. That covers the creators you save, the addresses you reveal, the emails you send, the replies, your notes and your deals.
  3. We're the controller of three things only. Your account and billing. The discovery data our scans gather and rank from public sources. And the do-not-contact list shared by every customer. The privacy policy says exactly what sits where.
  4. You're responsible for the law. You must make sure every email you send through the service is lawful, where you are and where the person you're emailing is. That's your responsibility even though our software sends it, and even where our rules or defaults were in place. Following our rules doesn't make an email lawful.
  5. You answer to the people you email. If a creator asks what you hold, objects, or complains about an email you sent, you deal with it. We pass on anything that reaches us about your outreach, and we help as the data processing agreement says.

11. The law on cold email: examples, not the full list

Before each send, you need a lawful reason to email that person. The rules depend on where they are, and whether they're a business or an individual. Here are some that often apply. They're examples, not the full list, and not legal advice. Check the law in each country you send to, and take advice if you're unsure.

  1. UK: the Privacy and Electronic Communications Regulations (PECR), regulation 22. For marketing email to an individual, you need their prior consent. Sole traders and some partnerships count as individuals here. Many YouTubers, bloggers and podcasters are sole traders, so a cold email to them usually needs consent. "Legitimate interest" isn't enough. The "soft opt-in" only covers people who bought from you, or talked to you about buying, so it rarely helps with cold outreach. Emails to a limited company or an LLP don't need consent. You must still say who you are, and give an address they can use to opt out.
  2. UK and EU: data protection law (UK GDPR and the EU GDPR). An email to a named person, even at their work address, is personal data. You need a lawful basis for it. If you rely on legitimate interests, write down your assessment first. You must tell the person who you are, what you hold, where it came from and how to object (Article 14). That's due within a month of getting their details, or with your first email if that comes sooner. If they object to direct marketing, you must stop, every time (Article 21). The notice lines we add to every first email help with this. They don't replace your own privacy notice.
  3. EU countries. Each country sets its own rules for marketing email, and some ban it without prior consent even between businesses. Germany is one. Its Unfair Competition Act (UWG, section 7) needs prior express consent. Several other EU countries are just as strict.
  4. Canada: Canada's Anti-Spam Legislation (CASL). You need consent, express or implied, before you send. Implied consent from a published address is narrow. It only counts if the address is published openly, there's no note saying the person doesn't want offers, and your email is about their business role. Every email must say who you are, give your mailing address and carry an unsubscribe. You must act on an unsubscribe within 10 business days.
  5. US: the CAN-SPAM Act (15 U.S.C. 7704). No false or misleading headers, "From" names or routing. No misleading subject lines. Say clearly that the email is an advertisement where it is one. Include a valid postal address. Give a working way to opt out, and honour it within 10 business days. Both the sender and the business whose product is promoted can be liable. Some US states add their own rules.
  6. Australia: the Spam Act 2003. You need consent. Consent can only be inferred from a published address in narrow cases. Every email must identify you and carry an unsubscribe.

Sources for these examples are listed at the end of these terms.

12. Safety rules built into the software

One account sending spam harms the people receiving it, your domain and every other customer. So the software enforces these rules. They protect recipients. They don't move responsibility for your outreach onto us.

  1. You approve before anything sends. No campaign sends its first email until someone on your team has approved it.
  2. A daily cap. Each connected inbox has a daily cap on first emails, across every campaign. A new inbox starts lower and builds up. Reaching the cap holds the rest until the next sending day.
  3. It stops on its own. Any reply, bounce or unsubscribe stops that person's sequence at once.
  4. A notice in every first email. We add short lines under your signature: that you found them through RecruitAffiliates.ai, where their details came from, a link to see what we hold, and a link to stop all email. You may not remove, hide or change them, or send a first email to someone you found through us by another route that leaves them out.
  5. Unsubscribes are for good. Every email carries an unsubscribe link. An address that unsubscribes, or asks to be removed, goes on our do-not-contact list. It's never emailed through RecruitAffiliates.ai again, by you or any other customer. You can't override it.
  6. No tracking pixels. We don't track opens or clicks.
  7. No automatic replies. We never answer a reply for you.

13. Honest outreach

  1. Say who you are, what your product is and what you're offering. Don't invent what an affiliate will earn.
  2. No misleading subject lines, and no fake "Re:" or "Fwd:" on a first email.
  3. No false sender names, headers or reply-to addresses. Send only from mailboxes you own or are allowed to use, on a domain you control.
  4. Don't pretend to be someone else, or that you know the creator or have spoken before when you haven't.
  5. Honour every opt-out, in the service and outside it. Never copy a suppressed address out to email it another way, and never add it back.
  6. Add your postal address where the law needs one, for example in the US and Canada.

14. Acceptable use

The acceptable use policy is part of these terms. In short, use the service only to recruit affiliates or partners for your own business. Don't use it for spam, harassment, children, sensitive targeting or banned products. Don't resell, publish or export the results beyond your saved affiliates, and don't scrape the service or use it to build a competing database or product. Don't get around a limit, a pause or the do-not-contact list.

15. Your affiliates must say they're paid

  1. You must require every affiliate you recruit to disclose the commercial relationship clearly wherever they promote you. For example: the US Federal Trade Commission's Endorsement Guides (16 CFR Part 255), and in the UK the CAP Code enforced by the Advertising Standards Authority, and consumer law enforced by the Competition and Markets Authority.
  2. You must not ask an affiliate to make claims about your product that are false or misleading, or to hide that they're paid.
  3. What your affiliates publish under your program is between you and them. We don't monitor it.

16. AI and drafts

  1. The service uses an AI model run by other companies to sort the sites and channels it finds, and to summarise your website. Which ones is on the sub-processors page. First emails are built from templates filled with facts from your account. If we add AI drafting, this section covers it too.
  2. AI output and filled templates can be wrong, out of date or unsuitable. They can get a creator's name, content or audience wrong.
  3. You must read every email before you approve it. Once you approve an email, it's yours, and you're responsible for it as if you'd written every word.
  4. We give no promise about what the models or templates produce, and we're not liable for an email you approved.

17. What we can do to protect recipients

We can do any of these at any time, where we reasonably think it's needed to protect recipients, other customers, our sending reputation, or us from legal risk. For example, after complaints, a spike in bounces, a breach of these terms, or a request from a regulator.

  1. Slow down, cap or hold any email, or refuse to send it.
  2. Pause a campaign, an inbox or all sending on your account.
  3. Disconnect a mailbox.
  4. Block an address or a domain from being emailed.
  5. Remove results or data from your account.
  6. Suspend or close your account under section 23.

We tell you what we did and why, unless the law or someone's safety stops us. We always keep the do-not-contact record, even after your account is gone, so a person who said no stays protected.

18. Your data and ours

What you put in stays yours, from your brand details to the emails you write. We don't sell it, and we don't use it to train an AI model.

Where we process personal data for your outreach, you're the controller and we're the processor, under the data processing agreement. It's in force from the day you open an account. Nothing needs signing. Our sub-processors are published, with 30 days' notice before we add one.

The discovery data our scans gather and rank is ours. We give you a licence to use your results for your own recruiting while your account is open, under these terms and the acceptable use policy.

19. Security

We take the measures on the security page. We aren't SOC 2 certified and we don't claim to be. If you find a vulnerability, email security@recruitaffiliates.ai. You'll get a reply within two working days.

Keep your own mailbox and sending domain secure. If you think someone has sent email from your account without you, tell us at once.

20. Availability and support

We aim for the service to be available at all times, but we don't guarantee it. We give reasonable notice of planned maintenance.

Support is by email at support@recruitaffiliates.ai. We reply within one working day, usually sooner.

21. If your outreach gets us into trouble

You'll cover us (the legal word is indemnify) for any claim, fine, penalty, loss, damage and reasonable legal cost we face that comes from:

  1. outreach sent from your account, or its content;
  2. data you add to the service, or tell us to process;
  3. your breach of these terms, the acceptable use policy or the data processing agreement, or of the law;
  4. what your affiliates do under your program.

This applies to a fine only as far as the law allows. For a claim by someone else, we tell you promptly, let you run the defence at your cost, and don't settle without your agreement, which you won't hold back unreasonably.

22. Liability

Nothing in these terms limits liability that can't be limited by law, including for death or personal injury caused by negligence, or for fraud.

Subject to that, we're not liable for loss of profit, revenue, business, goodwill or data, or for indirect or consequential loss. Our total liability to you is limited to the greater of the fees you paid us for RecruitAffiliates.ai in the 12 months before the claim and £100. This limit doesn't apply to what you owe us, or to your promise in section 21.

In particular, we're not liable for the outreach you send, the replies you get, the deals you agree, or what your affiliates publish. Nor for a claim, complaint or fine that follows from any of them. You decide who to contact and what to offer.

23. Ending it

You can cancel at any time from Settings, then Billing. Cancelling takes effect at the end of the period you've paid for, and you're not billed again. After that, the account stays read-only.

We may suspend or end your account for a material breach you haven't fixed after being asked. We may do it at once where the breach is unlawful, or puts recipients or other customers at risk.

If we discontinue the service, we give at least 90 days' notice, refund any prepaid fees for the unused period, and keep your export working to the last day.

To delete your RecruitAffiliates.ai data, email support@recruitaffiliates.ai from the account's owner address. We finish within 30 days. If your account holds YouTube API data, we delete it within seven calendar days. We keep invoices the law requires, and the do-not-contact list, so nobody who said no is emailed again.

Sections 10, 11, 13, 15, 16, 21 and 22 still apply after your account ends.

24. Changes to these terms

Where a change is material, we email you at least 30 days before it takes effect. Carrying on after that date means you accept it. If you don't, cancel before that date and we refund the unused part of the period you've paid for. We may change the rules in sections 11 to 17 and the acceptable use policy sooner where the law changes, or to stop harm to recipients.

25. Law and disputes

These terms are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction. That doesn't affect rights you have under your own country's law that can't be excluded.

Talk to us first. Most disputes are a misunderstanding about a number, and we can usually show you where it came from.

26. Contact

James Barkway, trading as RecruitAffiliates.ai
Office 4382, 182-184 High Street North, London, E6 2JA, United Kingdom
support@recruitaffiliates.ai

Sources for section 11

For your reference only. Not legal advice, and not the full list.